Contracts: Bidding, Evaluation, Negotiation and Award Course

Learning Objectives

By the end of the Contracts: Bidding, Evaluation, Negotiation, and Award training course, participants will be able to:

• Define the bidding cycle and strategies.
• Identify the different options of bidding.
• Learn ways to maximize the value of supplies and services.
• Define the essential bid documentation.
• Apply best practices in screening vendors and prequalification.
• Identify different negotiation styles and tactics.
• Develop advanced practices in the bidding and evaluation process.
• Define the contract pre-award and post award activities.

Target Audience

• Contract Managers and Administrators
• Contract Analysts and Engineers
• Buyers, Purchasing Professionals and Procurement Officers
• Anyone involved in the planning, evaluation, preparation, and management of commercial bids and contracts for the purchase of services, materials or equipment.

Training Methodology

The facilitator will deploy a full range of lively and interactive training methods, including exercises, role plays, case studies, practice sessions and group discussions. Each topic will be underpinned by a presentation that highlights key issues to focus on. The learning experience will be supported by a reference manual containing examples of best practice. Discussions will enable participants to share their own experiences with the rest of the group.

Course Contents

Day 1 – Bidding Process

Key Topics:

• Elements of Competitive Bidding Process
• Selecting the right Contracting Strategy
• Principles of Bidding
• The Bidding Cycle and Bidding Options
• E-Bidding
• Invitation to Bid Documentation
• Running the Bidding Process

Day 2 – Selecting The Right Suppliers

Key Topics:

• Criteria for Pre-qualifying Suppliers
• Integrating the Supplier Selection Process
• Detailed Supplier Investigation
• Performing a Supplier Assessment
• Setting Acceptance Criteria and Selection
• Engaging Suppliers during the Bid Process

Day 3 – Evaluating the Bid

Key Topics:

• Evaluating a Bid Objectively
• Developing Bid Evaluation Criteria
• Methods of Payment
• Technical and Commercial Evaluations
• Evaluation of Cost Breakdowns

Day 4 – Effective Negotiation

 Key Topics:

• Principles of Negotiation
• Planning a Negotiation
• Negotiation Objectives, Styles and Strategy
• Power in Negotiation
• The Negotiation Meeting and Follow-up

Day 5 – Contract Award and Management

 Key Topics:

• Forming a Contract
• Common Contract Terms
• Standard Forms of Contract
• Contract Award
• Dispute Resolution Procedure
• Performance   Management

Course Booking

Please use the “register for course” or “secure seat” buttons on this page to either book your space or make further enquiries